Constitution of Minority Association of Pre-Medical Students
Article I-General
Section 1: The official name of the studentorganization will be Minority Association of Pre-Health
Students (MAPS).
Section 2: MAPS will operate as a non-profit organization.
Section 3: MAPS will abide by the applicable rules and policies
of the University of Minnesota.
Section 4: MAPS exist for the following purposes:
• Provide pre-health resources regarding admissions
and academic advising.
• Promote an increase of minority undergraduate students
pursuing careers in the pre-health profession.
• Help minority undergraduate students explore the
pre-health profession through interaction with health professionals,
graduate institutions, and the community.
• Coordinate events to help minority pre-health students
explore the health profession.
• Increase awareness about health issues around the
world.
• Serve the University of Minnesota and local community.
Article II-Membership
Section 1: A member is defined as a person who has paid their annual dues and is currently
abiding by the membership requirements, as listed in Article 2, Section 3.
Section 2: Membership for MAPS is open to students and alumni from all institutions; and faculty
and staff of the University of Minnesota. Membership is all (as described above) without regard
to race, religion, color, sex, national origin, disability, age, veteran status, creed, marital
status, public assistance status, or sexual orientation
Section 3: In order to become a member of MAPS, a person must submit a completed membership form
and fulfill the following requirements:
• Annual membership dues will be $20
• Minimum of 3 MAPS events each seemster for a tatal minimum of 6 meetings for the academic year.
• Attend at least one volunteer event each semester
• Attend at least one board meeting per semester
Article III-Impeachment
Section 1: An officer may be impeached for
the following reasons:
• Incompetence
• Failure to fulfill requirements of office
• Frequently absent from executive board meetings
and general body meetings
Section 2: Any active member may call for the impeachment
of an officer if substantial evidence is presented.
Section 3: Two-third of the general body must vote on the
impeachment of an officer.
Section 4: A quorum of active members must be established
to deliberate on these accusations.
Section 5: The impeached officer will be given an opportunity
to defend him/herself to the general body.
Article IV- Officers and Elections
Section 1: The core officers of this organization
shall consist of President, Vice-President, Treasurer, Secretary,
Programming Chair, and Webmaster.
Section 2: All officers must be currently enrolled students
at the University of Minnesota and registered for at least
six credits. Exceptions to the requirement are permitted
for graduate students upon receipt of a letter from the
Director of Graduate Studies of the student's department
certifying that the student is actively pursuing a degree.
Section 3: Any University student that has been a MAPS member
and fulfilled the minimum requirement according to Article
II, Section 3 for one academic year may become a core officer.
Elections:
• A candidate may nominate him/herself or may be nominated
by other members.
• A member has the right to refuse a nomination.
• Elections will be carried out with confidential
ballots.
• Elections shall be held annually in April of the
academic school year and officers will serve for a one year
term.
• If a core officer position becomes vacant, a special
election meeting will be held to fill the position.
Section 4: Each core officers’ duties are as follows:
General Duties of Core Officers:
• Attend executive board meetings
• Document and record all activities
• Contribute to the year end report
• Be responsible for the administration and supervision
of the organization
• Create committees to assist each core officer in
fulfilling duties for this
organization.
• Induct elected members and facilitate transition
President:
• Shall be the prime spokesperson of MAPS
• Shall lead/regulate meetings and discussions
• Shall assist officers of the executive board
• Shall actively communicate with SNMA and the Students
Activities Office (SAO)
• Shall communicate effectively with all members
• Shall network with other organizations
• Shall attend majority of events
• Shall communicate effectively with University faculty
• Shall set and organize agenda for meetings
Vice President:
• Shall resume the duties of the President if he/she
is absent
• Shall assist President and other Coordinators
• Shall maintain interpersonal communication
• Shall network with other organizations
• Shall relay messages and assist members
• Shall oversee all committees within the organization
• Shall provide members with academic resources available
• Shall coordinate board meetings with faculty advisors
Secretary:
• Shall record minutes of every meeting
• Shall communicate effectively with members
• Shall provide up-dates and follow-ups on important
information
• Shall organize meeting times and dates
• Shall gather contact information of all members
• Shall network with other organizations
Treasurer:
• Shall assist in applying and finding grants
• Shall coordinate fundraisers
• Shall keep detail record of transactions
• Shall actively communicate with SNMA liaisons to
raise money for both the national and regional conferences,
and health care disparities initiative.
• Shall give update at every meeting
• Shall prepare an annual budget
• Shall attend all grant hearings and financial workshops
Programming Chair
• Shall plan and organize pre-health events
• Shall serve as the liaison for communicating with
health professionals and institutions
• Shall plan and organize community service projects
• Shall actively promote the organization through
marketing and networking
• Shall maintain and coordinate all annual events
Webmaster:
• Shall develop an active forum for members
• Shall actively update important information on website
Article V- Committees
Section 1: Upon necessity, the board members
will decide if a special committee shall be established.
Article VI- Meetings
Section 1: Board meetings will be held bi-weekly
and general meetings shall be held at a minimum of once
a month. Weekly updates will be communicated via email.
Section 2: A quorum shall be present in order to conduct
official business of the club. A quorum shall consist of
50% of the voting membership plus one.
Section 3: Decisions of the organization shall be enacted
by a majority vote of the voting membership plus one.
Article VII- Financial Matters
Section 1: No individual member of MAPS
shall accept or render monetary gain.
Section 2 - In the case of dissolution, MAPS will distribute
remaining funds to chosen charity voted on by members or
to SNMA.
Article VIII- By-Laws
Section 1: A By-Law can be proposed by any
voting member and voted for at the general meeting with
the quorum present.
Article IX- Amendments
Section 1: An amendment to the constitution
shall be presented to the board by any voting member in
written format.
Section 2: The amendment must have a three-fourths vote
within the board. The proposed revision, if approved by
the board, will be ratified by three-fourths of the voting
members.
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