Asian-American Student Union
Board Meeting
2008-03-25
I. Grace Lee Reflections
a. Suggestions for Improvements
i. Work together with the professors for extra credit
ii. Do non documentaries
iii. Different food? Pizza
1. Concern people only come for food
2. Serve food half way in
iv. Split movie in half
v. Collaboration with affiliates?
1. different crowds will attend?
2. target professors
vi. Talked to six classes in total
II. Spring Conference
a. Programming Committee
i. Finalized program done by Sunday at latest?
ii. APAC contact Mayuri about performance
iii. Need music by this weekend from all performers
iv. Fashion Show Photoshoot Tomorrow
1. Wednesday, 12:30 -4 PM in ASU/or around ASU
2. Waiting on HMSA
3. Full dress rehearsal (wear suit)
v. Reusing Decorations from last year for decorations
vi. Dress Rehearsals will be at 5PM on Friday
vii. Stage put up on Friday
viii. Lighting done on Saturday
ix. Allow performers practicing time on Saturday
b. Education Committee
i. Rice Cookers Sharing?
1. Nehal, Meng, Lulu
2. 5 lb bag of rice
ii. Professionals
1. Still looks for representatives (Lulu)
iii. Arts
1. Workshop for origami with three different levels
2. Stamp Making
a. Made out of Erasers
b. Buy Ink and xacto knives
c. First aid kit
3. Calligraphy
a. Meng has ordered products
4. RSVP for Yoga
a. Instructors don’t want too many people
b. Limit of 30 people
iv. Quick summaries of Educational Costs
v. Thomas’ Apartment To Do Workshop at 12 AM
1. Check Rooms for openings
2. Saturday, 12 PM
c. Logistics
i. Ice Cream
1. Coffman has no freezers
2. Alternatives are coolers- which aren’t very good (fails)
3. Pick up ice cream half way in to the show?
4. Store at Giang’s restaurant
ii. Logisitics and DEF Meetings Finished
1. Will hear from them soon
iii. Invitations
1. Irene has put together a list of teachers and departments heads for the invites
2. Invitations to the parents?
a. No Parent Invites
iv. Key note speaker: Maya Nishikawa
v. Food to arrive between 3:30 and 4:30 PM
d. PR Committee
i. T-shirts
1. Ordered t-shirts and they are being sent
2. Ordered 72 for $546.48
ii. Programs
1. Front and back colored
2. Printing can be done downstairs
a. Not nice papers
b. Alternative is kinkos
i. $1 for each one
c. Need them for tables and for chairs
iii. Fortune Cookies
1. Ordering from Keefer
iv. Chalking pending on weather
v. Contact Tables
1. Need to reserve contact tables
2. Alternatives are very expensive
vi. Flyering
1. Chris will do mall area
2. Irene will do Superblock ( 2 copies per dorm) and IT
3. Meng will do Liberal Arts place
4. Nehal will do West Bank
5. Meky will do Jonston and Murphy and local businesses
6. Florence will do Coffman and Student Organizations
7. TK will do St Paul Campus
8. Printing 30 of each
a. Main Flier and Sub-fliers for each individual event
vii. Fliers will be done by Friday at the latest
1. TK and Meky will check on prices
2. Might do larger sized papers
3. Will send out e-mail
4. Meky can print at works for $1 and glossy
vi. Specific Workshop fliers
viii. Easels: Tuesday, Wednesday, Friday, and Saturday
ix. Large Printing for easels
vii. Maya Nishikawa
1. WCCO News anchor, who usually does weekends and nights
viii. ASU Music Video
1. Need to work on recording
2. Computer and Microphone will be avaible in ASU room
3. If can get vocals loud enough then Scrubs can be used
4. Last scene was very dark
III. Start Finding Donations/Prizes for Canned Food Winenrs
a. Aprils 14th- 29th
b. Ask for gift certicificates/donations
c. PRing
d. Donating to Second Harvest
e. End it with the Rice Plates Potluck with affiliates and GA
f. ASU will bring an alternative dish
IV. Meeting next Tuesday for GA and Spring Conference Planning
IV. Bake Sale for Macalester
a. Sunday, April 20th is Bake Sale 7 to 9 PM
b. Make food on April 20th, Sunday morning
V. Feed My Starving Children
a. Saturday, April 19th, 7-9 PM
b. Send out another reminder e-mail
c. Eat dinner as a everyone (non- exclusive) gathering
d. Feed My Starving Children in Eagan
e. Cici’s Pizza potential for dinner ($5 all you can eat pizza)